The Aged Receivables Report in COUNT is a valuable tool for managing customer invoices, identifying overdue payments, and ensuring a steady cash flow. By categorizing receivables based on the number of days they’re overdue, this report enables you to prioritize collections and focus on customers who need follow-up. With this report, you gain clarity on outstanding payments, helping you make informed financial decisions.
How to Access the Aged Receivables Report
To get started with this report:
Go to the Report section under the Customers header.
Select Aged Receivables to access your overdue invoices.
Key Filters and Customization Options
The Aged Receivables Report includes several filters to customize your data view:
As of Date: Choose a specific date to view outstanding invoices and track overdue amounts up until that point.
Currency: Select the currency in which you want to view the report. This feature is especially useful if you deal with international clients and multiple currencies.
Pro Tip: Set the As of Date to the end of a recent quarter or month to analyze receivables trends over time, making it easier to project cash inflows and identify collection opportunities.
Report Structure and Overdue Categories
This report categorizes receivables by customer and breaks down overdue amounts into the following time frames:
Not Yet Overdue: Amounts that are due but not yet overdue.
30 or Less: Invoices overdue by 30 days or less.
31 to 60: Invoices overdue between 31 and 60 days.
61 to 90: Invoices overdue between 61 and 90 days.
91 or More: Invoices overdue by 91 days or more.
Each customer’s outstanding payments are displayed under these categories, allowing you to easily assess overdue amounts and prioritize collections. Totals at the bottom of the report provide a quick summary of all outstanding amounts across customers.
Pro Tip: Focus on invoices in the 31 to 60 and 61 to 90 categories for targeted collection efforts. These invoices are overdue but not yet excessively delayed, increasing the likelihood of successful collections with minimal effort.
Exporting and Saving Your Report
For easy sharing and record-keeping, you can export this report as a CSV file by clicking Export as CSV. This option allows you to analyze the data further or share it with your finance team. Additionally, the Generate & Save Report option lets you save a version of the report with your selected filters, making it easy to revisit in the future.
Pro Tip: Regularly exporting and reviewing the Aged Receivables Report can help you stay on top of collections and improve your cash flow. By maintaining visibility over overdue invoices, you can proactively manage customer payments and reduce the risk of bad debt.
Benefits of the Aged Receivables Report
Efficient Collection Management: Identify overdue payments quickly, allowing you to prioritize follow-ups and ensure timely collections.
Improved Cash Flow: Staying on top of overdue invoices helps you maintain a steady cash flow, reducing the risk of cash shortages.
Enhanced Customer Insights: Gain a deeper understanding of each customer’s payment habits, which can inform credit terms, discounts, and relationship management strategies.
The Aged Receivables Report in COUNT is an essential tool for proactive financial management. By categorizing overdue invoices and providing detailed customer insights, it helps you prioritize collections, improve cash flow, and reduce the financial strain of unpaid invoices. With COUNT’s user-friendly layout, this report makes it easier to manage your receivables and strengthen your business’s financial health.