Managing bills effectively is crucial to maintaining accurate financial records and ensuring timely payments. COUNT simplifies this process by offering multiple methods to create and track bills, streamlining your workflow. Here’s how you can create a bill in COUNT:
Step 1: Navigate to the Bills Section
On the left-side menu, click Expenses > Bills.
In the top-right corner, click Add Bill. A pop-up will appear, showing three methods to create a bill.
Step 2: Choose a Bill Creation Method
You have three options to create a bill in COUNT:
1. Upload the Bill
Upload your bill document (PDF, image, etc.), and COUNT AI will automatically extract the information and fill in the required fields.
Review the details and click Create to finalize the bill.
Pro Tip: Save time by allowing COUNT’s AI to handle the data entry for you. Double-check the fields for accuracy before creating the bill.
2. Forward Bill Emails
Simply forward your bill-related emails to [email protected]. Once processed, the bill will be reviewed and added to your account automatically. You can find more info here.
Pro Tip: Automate your workflow by forwarding multiple bills in one go, making bill management more efficient.
3. Manually Create a Bill
To manually enter a bill, you’ll need to provide the following details:
Vendor (required): Select an existing vendor or create a new one.
Bill Date (required): The date the bill was issued.
Due Date (required): The deadline for payment.
Approved / Draft: Choose whether to save the bill as a draft or mark it as approved.
Bill Number: An optional reference number for your internal tracking.
Purchase Order Number: Include the PO number if applicable.
Currency: Choose the currency of the bill.
Step 3: Add Line Items
Next, in the table below, you can add individual line items to the bill:
Description: Enter a brief description of the expense.
Expense Category: Categorize the expense for better reporting.
Quantity: Input the quantity of items or services.
Price: Enter the price per unit.
COUNT will automatically calculate the total amount for each line item by multiplying the Quantity by the Price.
Pro Tip: For better tracking, associate line items with a specific Customer, Project, or Tag to streamline reporting later.
Step 4: Apply Discounts and Taxes
Beneath the subtotal, you can apply:
Discounts: Deduct any applicable discounts from the total bill.
Taxes: Add relevant taxes, ensuring the final amount reflects the correct tax calculations.
Step 5: Add a Memo (Optional)
If needed, you can include a memo for internal use or future reference.
Step 6: Create the Bill
Once you've completed all the necessary fields, click Create to add the bill to your bill listing page.
Tips for Managing Bills in COUNT
Automatic Data Extraction: Let COUNT’s AI handle bill details by uploading documents—saving you time and ensuring accuracy.
Streamlined Email Forwarding: Forward bills directly from your inbox to COUNT to minimize manual entry.
Expense Tracking: Use tags, customers, and projects to ensure every expense is associated with the right area of your business.
By following these steps, you can efficiently create and manage bills in COUNT, keeping your financial records up to date with minimal effort.